HOA Management
PS Property Management Company has been serving Austin’s HOA communities since 1987. Our team works together to provide top-quality services tailored to each unique community’s needs. Here are just a few of the services we offer.
- Supervise all aspects of the common area
- Perform monthly property inspections
- Supervise on-site personnel, if required
- Coordinate all maintenance and repair visit
- Prepare multiple bid specifications
- Enforce CC&Rs, Rules & Regulations and Architectural Design Guidelines
- Process architectural requests
- Maintain architectural and violations tracking systems
- Monitor the performance of vendors and contractors
- Obtain all Termite and proof of additional condo insurance as necessary
- Collect homeowner assessments and miscellaneous income
- Process and pay vendor invoices weekly
- Prepare monthly financial statements and reports
- Coordinate the preparation of association reserve studies
- Coordinate tax returns and audits
- Prepare state corporation commission filings
- Assess late charges and fines based on association policy
- Coordinate the implementation of any special assessments
- Collect delinquent homeowner assessments (notices, lien filings, judgments)
- Establish and maintain association bank accounts
- Coordinate budget analysis and preparation
- Full evaluation of current insurance package
- Make necessary updates per law and community property changes
- Process all claims and oversee replacement process
- Prepare and distribute meeting notices
- Maintain a record of all homeowner address changes
- Maintain association corporate records
- Communicate with homeowners, vendors and others, as needed
- Coordinate requests for architectural changes
- Keep Board abreast of current and pending HOA legislation
- Coordinate meetings and agendas
- Coordinate document amendment activities
- Provide voting explanations and assistance, as needed
- Attend Association Board of Directors meetings
- Attend Membership Annual meeting
- Coordinate preparation of community newsletters
- Full energy audit preformed for every community
- Work with municipal districts or third party utility companies
- Provide green energy solutions for our communities to run at peak efficiently
- Staff members on call after hours and weekends for emergencies
- We maintain 24-hour access arrangements with vendors and contractors
- Closing instructions
- Homeowner account status
- Communicate with title company and homeowners
- Provide all necessary information for Condo questionnaires
- Distribute Condo community rules and regulations
- Process pass due assessments received from close of escrow
- Meeting minutes and resolutions
- Recorded lot deeds and related documents
- Violation letters, delinquency notices and homeowner correspondence
- Association Board of Directors correspondence
- Meeting notices and announcements
- Committee member correspondence